Quoting and invoicing software for car valeters.
Build the quote from your price list while you're standing at the car, and get the invoice out the moment you finish. No more texting your sort code from the sofa.
30 days free, then £25 a month. No card details to start.
The old way vs grafter.ly
The enquiry
The old way
It comes in on WhatsApp while your hands are wet, and you get back to it that night.
With grafter.ly
You add it as a job in seconds, and enquiries that arrive by email land with what's still missing listed.
The quote
The old way
You say a number over the phone and nothing gets written down.
With grafter.ly
You build it from your price list at the car and send it before you start.
The wait
The old way
You wait on a text back to confirm, and sometimes it never comes.
With grafter.ly
They accept it online and you see it happen.
The invoice
The old way
You text the amount and your sort code when you get home.
With grafter.ly
You raise it from the quote in a couple of taps, before you leave the driveway.
Getting paid
The old way
It's cash if they're in, or a transfer whenever they remember.
With grafter.ly
With Stripe connected, every invoice carries a card link, and the reminders send themselves.
One screen shows every job you've got on.
Every job you haven't finished sits in one list, from the first enquiry through to getting paid. You can see at a glance what's booked in, what needs a quote and who still owes you.
- Add a job in seconds, or forward an enquiry email and it becomes one
- Your invoices sync to Xero
- Your customer accepts the quote online and you see it
- Connect Stripe and every invoice carries a card payment link
- Build the quote from your price list at the car
- Payment reminders go out on their own
- Upload an Excel or CSV of your jobs and they're all in
Repeat work
The weekly round, raised without you thinking about it.
Fleet and regular work is the difference between a full week and a hopeful one, and it runs on somebody remembering.
- Set a weekly or monthly clean once and the next one appears in the list before it is due.
- A fleet customer's vehicles, frequency and location asked once.
- A card link on every invoice, so a small job is paid the same day.
- The week shows what you have already committed to before you promise anyone a slot.
The quote your customer gets.
They open a link on their phone, see the price laid out properly, and accept it online. There's no app to download and no account to make. You see it the moment they do.
Common questions
- How do enquiry emails become jobs?
- Forward the email to your grafter.ly address and it becomes a job with the customer and work details filled in. You check the details before anything goes to the customer.
- How do I check an enquiry has what I need to quote?
- The job is matched to the kind of work it is and lists what you still need to price it. Tap Ask the customer and the questions go out by email under your business name; they reply straight to you, or answer on a page with photos. If the job usually needs a look first, they can pick a morning or afternoon from your free days.
- Most of my enquiries come by WhatsApp. Does that work?
- WhatsApp enquiries don't land on their own yet. Adding the job yourself takes seconds while you're on the phone, and email enquiries become jobs when you forward them.
- Does my customer need an app to accept a quote?
- No. They open a link on their phone, see the price laid out, and type their name to accept. You see it the moment they do.
- How much does it cost?
- £25 a month after your first 30 days free. No card details to start, no contract, no setup fee. Card payments carry Stripe's fee and we add nothing on top.
- Does it work with Xero?
- Yes. Connect Xero once and every sent invoice copies across with the customer attached. When a payment is recorded in Xero, the invoice here shows paid too.
- Can I bring my existing jobs in?
- Yes. Upload an Excel or CSV, check the preview, and your jobs are in. You don't need to import anything to start, though. One forwarded enquiry is enough.
Try it on your next enquiry.
Set it up yourself in minutes. No sales call, no card, no drip emails.
30 days free, then £25 a month. No card details to start.