Job management software for plumbers.
Forward an enquiry email and the boiler swap is in your job list with the customer's details already filled in. Quote it from your price list on the doorstep, and invoice the call-out before you've left the street.
30 days free, then £25 a month. No card details to start.
The old way vs grafter.ly
The enquiry
The old way
It's an email from the letting agent, a voicemail, and a text you saw at 9pm.
With grafter.ly
Forward the email on and it becomes a job with the details filled in and what's still missing listed.
The quote
The old way
The boiler swap gets priced at the kitchen table three nights after you looked at it.
With grafter.ly
You build it from your price list and send it before you're off the street.
The wait
The old way
They said they'd think about it, and you know you're one of three quotes.
With grafter.ly
They accept it online and you see it the moment they do.
The invoice
The old way
The small jobs pile up and the invoicing waits for the end of the month.
With grafter.ly
You raise it from the quote in a couple of taps before you drive off.
Getting paid
The old way
You're into the second week of waiting on a transfer for a boiler they're already using.
With grafter.ly
With Stripe connected, every invoice carries a card link, and the reminders go out on their own.
One screen holds everything from the call-out to the bathroom refit.
Every job you haven't finished sits in one list, from the first enquiry through to the money landing. This morning's call-out and the bathroom booked for next month sit side by side, each showing its stage.
- Forward an enquiry email and it becomes a job
- Your invoices sync to Xero
- Your customer accepts the quote online and you see it
- Connect Stripe and every invoice carries a card payment link
- You build the quote from your price list, in the van
- Payment reminders go out on their own
- Upload an Excel or CSV of your jobs and they're all in
Recurring work
The annual service that comes back to you.
Landlord safety checks and yearly boiler services are the steadiest money in the trade, and the only reason they get lost is that nobody is holding the calendar.
- Set the yearly service once and the next one lands in your job list before it is due, ready to schedule.
- A landlord with four properties gets four clocks, not one lumpy reminder.
- Urgent call-outs and planned work sit on the same week, so you can see what today can actually take.
- The boiler enquiry arrives with the make, model and a photo of the error code already asked for.
The quote your customer gets.
They open a link on their phone, see the price laid out properly, and accept it online. There's no app to download and no account to make. You see it the moment they do.
Common questions
- How do enquiry emails become jobs?
- Forward the email to your grafter.ly address and it becomes a job with the customer and work details filled in. You check the details before anything goes to the customer.
- How do I check an enquiry has what I need to quote?
- The job is matched to the kind of work it is and lists what you still need to price it. Tap Ask the customer and the questions go out by email under your business name; they reply straight to you, or answer on a page with photos. If the job usually needs a look first, they can pick a morning or afternoon from your free days.
- Does it handle call-outs as well as bigger jobs?
- Yes. A twenty-minute call-out and a three-week bathroom refit are both jobs. Each sits in the same list showing its stage, so neither gets forgotten.
- Does my customer need an app to accept a quote?
- No. They open a link on their phone, see the price laid out, and type their name to accept. You see it the moment they do.
- How much does it cost?
- £25 a month after your first 30 days free. No card details to start, no contract, no setup fee. Card payments carry Stripe's fee and we add nothing on top.
- Does it work with Xero?
- Yes. Connect Xero once and every sent invoice copies across with the customer attached. When a payment is recorded in Xero, the invoice here shows paid too.
- Can I bring my existing jobs in?
- Yes. Upload an Excel or CSV, check the preview, and your jobs are in. You don't need to import anything to start, though. One forwarded enquiry is enough.
Guides for plumbers
Try it on your next enquiry.
Set it up yourself in minutes. No sales call, no card, no drip emails.
30 days free, then £25 a month. No card details to start.