Quoting and invoicing software for photographers.
Get the quote out the same day the enquiry lands, and see the moment your customer accepts it online. The booking deposit is taken by card on acceptance, and the balance follows off the quote.
30 days free, then £25 a month. No card details to start.
The old way vs grafter.ly
The enquiry
The old way
It arrives from your website form or a directory, into an inbox you check between shoots.
With grafter.ly
Forward the email and it becomes a job with the details already filled in, and what you still need to ask listed.
The quote
The old way
You type the prices into an email at your desk, once the day's editing is done.
With grafter.ly
You build it from your price list and send it from wherever you are.
The wait
The old way
They sounded keen on the phone, then went quiet after you sent the quote.
With grafter.ly
They accept it online and you see it happen.
The invoice
The old way
It goes out after the shoot, whenever you're next at the computer.
With grafter.ly
You raise it from the quote in a couple of taps.
Getting paid
The old way
You're writing polite bank-transfer reminders you'd rather not send.
With grafter.ly
With Stripe connected, every invoice carries a card link, and the reminders send themselves.
One screen shows every shoot you've got on.
Every enquiry and every booked shoot sits in one list, from the first email through to getting paid. You can see at a glance who you're waiting on and who's waiting on you.
- Forward an enquiry email and it becomes a job
- Your invoices sync to Xero
- Set a booking deposit on the quote and it's taken by card when they accept
- Your customer accepts the quote online and you see it
- Connect Stripe and every invoice carries a card payment link
- Build the quote from your price list on your phone
- Upload an Excel or CSV of your jobs and they're all in
Deposits
Secure the date, then shoot it.
Everything about the enquiry is a date, and until money has moved the date is not yours.
- Venue, coverage, style and deliverables asked up front, so you are pricing the actual day.
- A deposit taken by card at acceptance, so the date is committed to when the money lands rather than when they say yes.
- A service-based quote with your time priced as time, not buried in a package price.
- The booking lands on a week that already knows what you have taken on.
The quote your customer gets.
They open a link on their phone, see the price laid out properly, and accept it online. There's no app to download and no account to make. You see it the moment they do.
Common questions
- How do enquiry emails become jobs?
- Forward the email to your grafter.ly address and it becomes a job with the customer and work details filled in. You check the details before anything goes to the customer.
- How do I check an enquiry has what I need to quote?
- The job is matched to the kind of work it is and lists what you still need to price it. Tap Ask the customer and the questions go out by email under your business name; they reply straight to you, or answer on a page with photos. If the job usually needs a look first, they can pick a morning or afternoon from your free days.
- Can I take a booking deposit?
- Yes. Set a deposit on the quote and it's taken by card when the customer accepts, once Stripe is connected. The balance is invoiced after the shoot.
- Does my customer need an app to accept a quote?
- No. They open a link on their phone, see the price laid out, and type their name to accept. You see it the moment they do.
- How much does it cost?
- £25 a month after your first 30 days free. No card details to start, no contract, no setup fee. Card payments carry Stripe's fee and we add nothing on top.
- Does it work with Xero?
- Yes. Connect Xero once and every sent invoice copies across with the customer attached. When a payment is recorded in Xero, the invoice here shows paid too.
- Can I bring my existing jobs in?
- Yes. Upload an Excel or CSV, check the preview, and your jobs are in. You don't need to import anything to start, though. One forwarded enquiry is enough.
Try it on your next enquiry.
Set it up yourself in minutes. No sales call, no card, no drip emails.
30 days free, then £25 a month. No card details to start.